Project Management Newsletter — Finding the Right Balance in Meeting Attendance
Dear Project Team,
I trust this message finds you well. In our pursuit of project excellence, effective meeting management is crucial. Let’s revisit our guidelines and incorporate insights from stakeholder ranking where Power-Interest Grid was utilized. Additionally, Bard framework to optimize your meeting attendance based on project scenarios:
Meeting Attendance Guidelines:
Image By #GeorgeNWOGU
Important Notice:
For the Kick-off Meeting and meetings with stakeholders ranked as “Very High”, it is strongly recommended that the Project Manager should not delegate; in fact, he should chair the meeting if possible.
Meetings are not “where Minutes were kept and Hours were lost”, and they must be productive and optimal with the right stakeholders.
Optimal Meeting Attendance Percentages (Bard Framework):
1. Low Complexity Project, Strong Team:
- 40–60% Attendance: This could be sufficient for keeping informed and supporting the team’s autonomy.
2. Large, Complex Project, New Team:
- 60–80% Attendance: Higher presence might be needed for initial coordination and decision-making.
3. Individual Preference (Highly Hands-On Manager):
- 70–90% Attendance: This may be optimal for their working style and project needs.
Your commitment to strategic attendance ensures optimal project progress, especially considering stakeholder rankings. Thank you for your diligence in adhering to these guidelines.
#ProjectManagement #MeetingAttendance #BardFramework #EffectiveLeadership #BIZVILLEPM #GeorgeNWOGU
Best regards,
Engr. George (Chìsom) ÑWÒGU (MBA, PMP®️)
Investment Analyst and Industry Enthusiast
Motto: Humanity First, then Smart and Green.
My name is George Nwogu, a Senior Project Manager and Global Trainer from Nigeria. I’m the Founder of Bizville Project Management Limited
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