Document Control Dynamics in EPC Contracting (alignment with Stakeholder and Communication Management)
Originally Published on LinkedIn
Dear LinkedIn Community,
Greeting you with excitement as we delve into the intricate world of document control in EPC contracting. Today, let’s explore how the Master Document Register (MDR) collaborates with the Asset Owner, the Supplier Document Register (SDR) interfaces with the Sub-Contractor, and the vital Stakeholder Register and Communication Plan are integral to project success.
Let’s uncover the collaborative dynamics between the MDR and SDR in EPC contracting. These Tables illustrates the seamless document control workflow.
Master Document Register (MDR — Asset Owner Interface):
Image By #GeorgeNWOGU — MDR
Review Stages (MDR — Asset Owner Interface):
- IFC (Issue for Comment): Document issued for comments and feedback from the Asset Owner. Rule of Credit: 40%
- IFR (Issue for Review): Document under review by the Asset Owner for detailed examination. Rule of Credit: 20%
- AFC (Approved for Construction): Document approved by the Asset Owner for construction. Rule of Credit: 40%
- IFI (Issue for Information): Document issued for informational purposes to the Asset Owner. Rule of Credit: 0% or 100%
Supplier Document Register (SDR — Sub-Contractor Interface):
This Table illustrates the seamless document control workflow how the SDR interfaces with the Sub-Contractor.
Image By #GeorgeNWOGU — SDR
Legends:
- Document ID: Unique identifier for each document.
- Title: Name or description of the document.
- Possible Review Stages: Review stages the document can go through during its lifecycle.
- Location: Physical or digital location where the document is stored.
- Responsible: Person or role responsible for the document.
- Revision: Version or revision number of the document.
- Last Updated: Date of the last update to the document.
- Rule of Credit (%): Percentage indicating the typical rule of credit for each document in the specified review stage.
Stakeholder Management Essentials:
1. Stakeholder Register (Compulsory): A vital document identifying and detailing project stakeholders and their interests.
2. Stakeholder Engagement Matrix (Optional): Applied on a case-by-case basis to enhance stakeholder communication and involvement.
Usage Guidelines for Key Communication Documents:
1. Document Control Procedure/Plan (Compulsory): A mandatory document providing a framework for efficient document control.
2. Interface Plan (Optional): Applied on a case-by-case basis to enhance collaboration between different project interfaces.
3. Coordinating Procedures (Optional): Utilized selectively to facilitate coordination efforts as needed.
4. Communication Plan (Compulsory): A required document outlining communication strategies to ensure effective project communication.
5. Meeting Attendance Guidelines (Optional): Applied on a case-by-case basis to enhance meeting effectiveness and participation.
Image By #GeorgeNWOGU
Thank you for being part of our LinkedIn community. Your insights and collaboration are invaluable. Merry Christmas! 🎄
#ProjectManagement #DocumentControl #EPCContracting #StakeholderManagement #LinkedInNewsletter #IndustryInsights #GeorgeNWOGU #BIZVILLEPM 🚀
Warm regards,
Engr. George (Chìsom) ÑWÒGU (MBA, PMP®️)
Motto: Humanity First, then Smart and Green. 🚀
My name is George Nwogu, a Senior Project Manager and Global Trainer from Nigeria. I’m the Founder of Bizville Project Management Limited
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